| Word(s) | 
Abbreviation | 
Description | 
Abbreviate 
Abbreviation | 
ABRV | 
 | 
| Academic | 
ACAD | 
 | 
Accept 
Acceptance 
Accepted | 
ACPT | 
 | 
| Access | 
ACCS | 
 | 
| Accident | 
ACDNT | 
 | 
Accomplish 
Accomplishment 
Accomplishments | 
ACMP | 
 | 
| Account* | 
ACCT* | 
 | 
| Accounting* | 
ACCTG* | 
 | 
Accounts Payable 
Advanced Placement | 
AP | 
 | 
| Accounts Receivable | 
AR | 
 | 
| Accredited | 
ACRD | 
 | 
| Accrual | 
ACRL | 
 | 
| Accumulated* | 
ACCUM* | 
 | 
Accumulation 
Accumulative | 
ACUM | 
 | 
Achieve 
Achievement | 
ACHV | 
 | 
| Acquisition* | 
ACQ* | 
 | 
Act 
Active 
Activity 
American College Test | 
ACT | 
 | 
| Action* | 
ACTN* | 
 | 
| Actual | 
ACTL | 
 | 
Add 
Added | 
ADD | 
 | 
| Additional* | 
ADDL* | 
 | 
| Address* | 
ADDR* | 
Narrative data which describes a person, place or thing’s location | 
| Ad hoc | 
ADHC | 
 | 
Adjudicate 
Adjudicated 
Adjudication | 
ADJD | 
 | 
| Adjusted Gross Income | 
AGI | 
 | 
| Adjustment* | 
ADJ* | 
 | 
Administered 
Administrated 
Administration | 
ADM | 
 | 
Admissible 
Admission | 
ADMS | 
 | 
Admittance 
Admitted | 
ADMT | 
 | 
Advanced Placement 
Accounts Payable | 
AP | 
 | 
| Advice | 
ADVC | 
 | 
| Affiliation | 
AFFL | 
 | 
| After | 
AFT | 
 | 
| Age | 
AGE | 
 | 
| Agency | 
AGCY | 
 | 
| Agent | 
AGNT | 
 | 
| Aid | 
AID | 
 | 
| Alien | 
ALN | 
 | 
| All | 
ALL | 
 | 
Allocate 
Allocation* | 
ALLOC* | 
 | 
| Alpha | 
ALPH | 
 | 
Alter 
Alternate | 
ALT | 
 | 
Alumni 
Alumnus | 
ALMN | 
 | 
| AM | 
AM | 
“Ante Meridiem” (morning) | 
American College Test 
Act 
Active 
Activity | 
ACT | 
 | 
| Amount* | 
AMT* | 
Monetary value(s) | 
| Analysis | 
ANLS | 
 | 
| Annual* | 
ANNL* | 
 | 
| Anonymous | 
ANON | 
 | 
| Answer | 
ANS | 
 | 
| Apartment | 
APT | 
 | 
Appeal 
Appealed | 
APEL | 
 | 
| Applicant* | 
APP* | 
 | 
| Application* | 
APPL* | 
 | 
| Appointment | 
APPT | 
 | 
Approval 
Approve | 
APRV | 
 | 
| Area | 
AREA | 
 | 
| Array | 
ARAY | 
 | 
| Arrears | 
ARRS | 
 | 
| Ascending | 
ASC | 
 | 
Assign 
Assigned 
Assignment | 
ASGN | 
 | 
| Association | 
ASSC | 
 | 
| Assumption | 
ASMP | 
 | 
Athlete 
Athletic | 
ATHL | 
 | 
| Attach | 
ATCH | 
 | 
| Attempt | 
ATMPT | 
 | 
Attend 
Attendance | 
ATND | 
 | 
| Attention | 
ATTN | 
 | 
| Attribute | 
ATTR | 
 | 
Audit 
Audited | 
ADT | 
 | 
Authority 
Authorize | 
AUTH | 
 | 
| Auxiliary | 
AUX | 
 | 
Availability 
Available | 
AVL | 
 | 
| Average | 
AVG | 
The mean of two or more numbers | 
| Average Cumulative Grade | 
ACG | 
 | 
Award 
Awarded | 
AWRD | 
 | 
| Balance* | 
BAL* | 
The net value (balance) of an account | 
| Bank | 
BNK | 
 | 
| Bargain | 
BARG | 
 | 
Base 
Basic | 
BAS | 
 | 
| Batch | 
BTCH | 
 | 
| Before | 
BEF | 
 | 
Begin 
Beginning | 
BEGN | 
 | 
| Beginning of Term | 
BOT | 
 | 
| Benefits | 
BEN | 
 | 
| Bid | 
BID | 
 | 
Bill 
Billing | 
BILL | 
 | 
| Billing and Receivables System | 
BRS | 
 | 
| Birth | 
BRTH | 
 | 
| Board | 
BRD | 
 | 
| Break | 
BRK | 
 | 
Budget 
Budgetable | 
BUD | 
 | 
| Budget Balance Account | 
BBA | 
 | 
Build 
Building | 
BLD | 
 | 
| Business | 
BUS | 
 | 
| Business Unit* | 
BU* | 
 | 
Buy 
Buyer | 
BUY | 
 | 
Calculate 
Calculated 
Calculation* | 
CALC* | 
 | 
| Calendar* | 
CAL* | 
 | 
| Call | 
CALL | 
 | 
| Campaign | 
CMPN | 
 | 
| Campus | 
CMPS | 
 | 
Cancel 
Canceled | 
CAN | 
 | 
| Capacity | 
CAP | 
 | 
| Capitalization | 
CPLZ | 
 | 
| Card | 
CRD | 
 | 
| Career | 
CAR | 
 | 
| Carrier | 
CRIR | 
 | 
| Cartridge | 
CART | 
 | 
| Case | 
CSE | 
 | 
| Cash | 
CSH | 
 | 
| Catalog | 
CTLG | 
 | 
| Category* | 
CATG* | 
 | 
| Census | 
CENS | 
 | 
| Center | 
CTR | 
 | 
Certificate 
Certification | 
CERT | 
 | 
Change 
Changed | 
CHG | 
 | 
| Chapter | 
CHAP | 
 | 
| Charge | 
CRG | 
 | 
| Chartfield | 
CHARTF | 
 | 
Check 
Checked | 
CHK | 
 | 
Citizen 
Citizenship | 
CTZN | 
 | 
| City | 
CTY | 
 | 
| Class | 
CLAS | 
 | 
Clear 
Cleared | 
CLR | 
 | 
| CLEP | 
CLEP | 
 | 
| Close | 
CLO | 
 | 
| Club | 
CLB | 
 | 
| COBRA* | 
CBR* | 
 | 
| Code* | 
CD* | 
Data which represents encoded values (translate or code table) | 
Collect 
Collection | 
CLCT | 
 | 
| College | 
COLG | 
 | 
| Column | 
CLMN | 
 | 
Combination 
Combine | 
COMB | 
 | 
| Command | 
CMD | 
 | 
| Comment | 
CMT | 
An explanatory, illustrative or critical note, remark or observation | 
| Committee | 
CMMTTEE | 
 | 
| Company* | 
CO* | 
 | 
| Comparative* | 
COMPA* | 
 | 
| Competitor | 
CPTR | 
 | 
Complete 
Completion 
Compliance | 
CMPL | 
 | 
| Component | 
CMPT | 
When the meaning is “part”, use abbreviation “PRT”. | 
Composite 
Compensation | 
COMP | 
 | 
| Conditional | 
COND | 
 | 
| Confidential | 
CNFD | 
 | 
Confirm 
Confirmation* | 
CONF* | 
 | 
| Constant | 
CNST 
CST | 
Data which is unchanging or invariable | 
| Contact | 
CTCT | 
 | 
Continue 
Continuing 
Continuous | 
CONT | 
 | 
Contract 
Contractor | 
CNTR | 
 | 
| Control* | 
CNTL* | 
 | 
| Conversation* | 
CONVR* | 
 | 
Conversion* 
Convert* 
Converted | 
CNV* | 
 | 
| Correspondence | 
CRSP | 
 | 
| Cost | 
COST | 
 | 
Count 
Counter | 
CNT | 
A number of people or things that have been “counted”, such as inventory cycle count | 
| Country | 
CTRY | 
 | 
| County | 
CNTY | 
 | 
| Course* | 
CRSE* | 
 | 
| Coverage* | 
COVRG* | 
 | 
| Create | 
CRE | 
 | 
| Credential | 
CRDL | 
 | 
| Credit* | 
CR* 
CRDT | 
Use “CR” for field names relating to financial data 
Use “CRDT” for field names relating to academic work | 
| CREF | 
CREF | 
 | 
| Cross | 
CRS | 
 | 
Cross List 
Cross Listed | 
XLST | 
 | 
| Cross Reference | 
XREF | 
 | 
| Cumulative | 
CUM | 
 | 
| Currency* | 
CURR* | 
 | 
| Current* | 
CUR* | 
 | 
| Cursor | 
CRSR | 
 | 
| Custodian | 
CSTN | 
 | 
| Customer* | 
CUST* | 
 | 
| Daily | 
DLY | 
 | 
| Data | 
DATA | 
 | 
| Data Processing | 
DP | 
 | 
| Date* | 
DT* | 
A calendar day, month, and year (including century) | 
| Date-Time Stamp | 
DTTM | 
 | 
| Day* | 
DD* 
DY* | 
A day of the week (Sunday, Monday, etc.) | 
Dead 
Death 
Deceased | 
DEAD | 
 | 
| Debit* | 
DR* | 
 | 
| Decimal | 
DEC | 
 | 
Deduct 
Deduction* | 
DED* | 
 | 
| Default* | 
DFLT* | 
 | 
| Deficit | 
DFCT | 
 | 
| Definition* | 
DEFN* | 
 | 
| Degree | 
DEG | 
 | 
| Delete | 
DEL | 
 | 
Deliver 
Delivery | 
DLVR | 
 | 
| Demo | 
DMO | 
 | 
| Dental | 
DNTL | 
 | 
| Department* | 
DEPT* | 
 | 
| Department of Motor Vehicles | 
DMV | 
 | 
Dependency 
Dependent* 
Depends | 
DEP* | 
 | 
| Deposit | 
DPST | 
 | 
| Depreciation* | 
DEPR* | 
 | 
| Description* | 
DESCR* 
DSC | 
Narrative data which translates a code or number. When a suffix, use “_DSC” (see Standard Field Name Suffix table). | 
| Design | 
DSGN | 
 | 
| Destination* | 
DEST* | 
 | 
| Detail* | 
DETL* | 
 | 
Develop 
Development 
Deviation | 
DEV | 
 | 
Difference 
Differential | 
DIFF | 
 | 
| Digit | 
DGT | 
 | 
Direct 
Direction 
Directional | 
DIR | 
 | 
Disability 
Disabled | 
DISA | 
 | 
Disbursed 
Disbursement | 
DSB | 
 | 
| Discount* | 
DISC* | 
 | 
| Displacement | 
DSPL | 
 | 
| Display | 
DISP | 
 | 
| Disposition | 
DSP | 
 | 
Distribute 
Distribution* | 
DIST* | 
 | 
| District | 
DSTR | 
 | 
| Division | 
DIV | 
 | 
| Division of Continuing Education | 
DCE | 
 | 
| Document | 
DOC | 
 | 
| Donor | 
DONR | 
 | 
| Down | 
DN | 
 | 
Drive 
Driver | 
DRV | 
 | 
| Drop | 
DRP | 
 | 
| Due | 
DUE | 
 | 
Duplicate* 
Duplication | 
DUP* | 
 | 
| Each | 
EA | 
 | 
| Early | 
ERLY | 
 | 
Earn 
Earned 
Earnings* | 
EARN* | 
 | 
| Earned Income Credit | 
EIC | 
 | 
Educate 
Education | 
EDU | 
 | 
Effect 
Effective* | 
EFF* | 
 | 
| Effective Date* | 
EFFDT* | 
 | 
| Effective Date Sequence* | 
EFFSEQ* | 
 | 
| Effort | 
EFRT | 
 | 
Elect 
Elected 
Elective | 
ELCT | 
 | 
| Electronic Data Interchange | 
EDI | 
 | 
| Electronic Funds Transfer | 
EFT | 
 | 
| Electronic Mail | 
EM | 
 | 
Eligibility* 
Eligible | 
ELIG* | 
 | 
| Emergency | 
EMRG | 
 | 
| Emphasis | 
EMPH | 
 | 
| Employee* | 
EE* 
EMPL | 
 | 
| Employee ID* | 
EMPLID* | 
 | 
| Employer* | 
ER* | 
 | 
| Employment | 
EMPLMT | 
 | 
Encumber 
Encumbrance | 
ENCB | 
 | 
End 
Ending | 
END | 
 | 
| End of Term | 
EOT | 
 | 
Endorse 
Endorsement | 
ENDR | 
 | 
| Endorsement | 
ENDR | 
 | 
Endow 
Endowment | 
ENDW | 
 | 
Engineer 
Engineering | 
ENGN | 
 | 
| English | 
ENGL | 
 | 
| Enrichment | 
ENRCH | 
 | 
| Enrollment | 
ENRL | 
 | 
Enter 
Entered 
Entry | 
ENTR | 
 | 
Entitle 
Entitlement | 
ENTL | 
 | 
Equal 
Equality 
Equivalence 
Equivalent | 
EQ | 
 | 
Equal Employment Opportunity 
Equal Opportunity | 
EEO | 
 | 
| Equip | 
EQP | 
 | 
| Error | 
ERR | 
 | 
| Establishment | 
ESTB | 
 | 
| Ethnic | 
ETHN | 
 | 
Evaluation 
Evaluator | 
EVAL | 
 | 
| Event | 
EVNT | 
 | 
| Exam | 
EXM | 
 | 
| Exception | 
EXCP | 
 | 
Exclude 
Exclusion | 
EXCL | 
 | 
Execute 
Execution | 
EXEC | 
 | 
Exempt 
Exemption | 
EXMT | 
 | 
Expect 
Expected | 
EXPC | 
 | 
| Expected Family Contribution | 
EFC | 
 | 
| Expedite | 
XPDT | 
 | 
Expense 
Export 
Express | 
EXP | 
 | 
| Experimental | 
EXPM | 
 | 
Expiration 
Expire | 
EXPR | 
 | 
Export 
Expense | 
EXP | 
 | 
Extend 
Extended 
Extension | 
EXT | 
 | 
| External | 
EXTR | 
 | 
| Facility | 
FCLT | 
 | 
| Faculty | 
FAC | 
 | 
| Family | 
FMLY | 
 | 
| Family Eduaction Rights and Privacy Act | 
FERPA | 
 | 
| Fast | 
FST | 
 | 
| Father | 
FATH | 
 | 
| Federal | 
FED | 
 | 
| Federal Labor and Security Act | 
FLSA | 
 | 
| Fee | 
FEE | 
 | 
Feet 
Full Time | 
FT | 
 | 
| FICA | 
FICA | 
 | 
Field 
Fields | 
FLD | 
 | 
| File | 
FILE | 
 | 
| Final | 
FNL | 
 | 
| Financial* | 
FIN* | 
 | 
| Financial Aid | 
FA | 
 | 
| Fine | 
FINE | 
 | 
| First | 
FRST | 
 | 
| Fiscal | 
FISC | 
 | 
| Fiscal Year | 
FY | 
 | 
| Fiscal Year to Date | 
FYTD | 
 | 
Fix 
Fixed | 
FIX | 
 | 
| Flag | 
FLG 
SW | 
Data which functions as a flag or indicator. Used with only two possible states/conditions. Data should normally be “Y” or “N”. | 
| Flexible Spending Account | 
FSA | 
 | 
| Floor | 
FLR | 
 | 
| For | 
FOR | 
 | 
| Foreign | 
FGN | 
 | 
| Foreign Key | 
FK | 
 | 
| Form | 
FRM | 
 | 
| Format | 
FMT | 
 | 
| Former | 
FORMR | 
 | 
| Free | 
FREE | 
 | 
| Free Application for Federal Student Aid | 
FAFSA | 
 | 
| Free on Board | 
FOB | 
 | 
Freeze 
Frozen | 
FRZ | 
 | 
| Frequency* | 
FREQ* | 
 | 
Fresh 
Freshman | 
FRSH | 
 | 
| From | 
FR | 
 | 
Fulfill 
Fulfilled | 
FULF | 
 | 
| Full Time | 
FT | 
 | 
| Full Time Equivalent | 
FTE | 
 | 
Function 
Functional | 
FCN | 
 | 
Fund 
Funding | 
FUND | 
 | 
| Future | 
FUT | 
 | 
| Garnishment* | 
GARN* | 
 | 
| General | 
GENL | 
 | 
| General Education Degree | 
GED | 
 | 
| General Ledger | 
GL | 
 | 
Geographic 
Geography | 
GEOG | 
 | 
| Gift | 
GFT | 
 | 
| Global | 
GLBL | 
 | 
| Government | 
GOVT | 
 | 
| Grade | 
GDE 
GRD | 
A value assigned to reflect performance or position on a scale | 
| Grade Point Average | 
GPA | 
 | 
| Graduate | 
GRAD | 
 | 
Grant 
Granted | 
GRNT | 
 | 
| Gross | 
GROS | 
 | 
| Group | 
GRP | 
 | 
| Guarantee | 
GUAR | 
 | 
| Guaranteed Student Loan | 
GSL | 
 | 
| Guest | 
GST | 
 | 
Handicap 
Handicapped | 
HAND | 
 | 
| Head | 
HEAD | 
 | 
| Header* | 
HDR* | 
 | 
| Health | 
HLTH | 
 | 
Held 
Hold | 
HLD | 
 | 
| Help | 
HLP | 
 | 
| Hierarchy | 
HIER | 
 | 
| High | 
H | 
Normally used in conjunction with another word (i.e., High School abbreviated as “HS”). | 
| High School | 
HS | 
 | 
| High School Services | 
HSS | 
 | 
| Higher Education | 
HED | 
 | 
| Highway | 
HWAY | 
 | 
| Hire | 
HIRE | 
 | 
| History | 
HST | 
 | 
| Home | 
HM | 
 | 
| Honor | 
HONR | 
 | 
| Honor Society | 
HSC | 
 | 
| Hospital | 
HOSP | 
 | 
| Hour | 
HH | 
A duration of time expressed in hours | 
| Hourly | 
HRLY | 
 | 
| Hours* | 
HRS* | 
 | 
House 
Housing | 
HSE | 
 | 
| How | 
HOW | 
 | 
| Human Resources | 
HR | 
 | 
| Human Resource System | 
HRS | 
 | 
Identification 
Identifier* 
Indicator | 
ID* | 
Alphanumeric data which identifies a person, place, or thing | 
| Image | 
IMG | 
 | 
Immune 
Immunization | 
IMUN | 
 | 
| Impact | 
IMPC | 
 | 
| Implementation | 
IMPL | 
 | 
| Import | 
IMP | 
 | 
| Import/Export | 
IMPEXP | 
 | 
| Inch | 
IN | 
 | 
| Include | 
INCL | 
 | 
| Income | 
INCM | 
 | 
Increase 
Increment | 
INCR | 
 | 
| Index | 
INDX | 
 | 
| Indicator | 
ID 
IND | 
 | 
| Individual | 
INDV | 
 | 
| Individual Student Information Report | 
ISIR | 
 | 
| Information | 
INFO | 
 | 
Initial 
Initialize | 
INIT | 
 | 
| Injury* | 
INJ* | 
 | 
| Inoculation | 
INOC | 
 | 
| Input | 
INPT | 
 | 
| Inquiry | 
INQ | 
 | 
| Insert | 
ISRT | 
 | 
| Institution | 
INST | 
 | 
Instruction 
Instructional 
Instructor | 
ISTR | 
 | 
| Instructional Need Analysis System | 
INAS | 
 | 
| Insurance | 
INS | 
 | 
| Inter-Unit* | 
IU* | 
 | 
| Interest | 
INT | 
 | 
| Interface* | 
INTFC* | 
 | 
| Internal | 
INTR | 
 | 
| International | 
INTL | 
 | 
| Interval | 
INVL | 
 | 
Interview 
Interviewer | 
INTV | 
 | 
| Invent | 
INVN | 
 | 
| Inventory | 
INV | 
 | 
| Investment* | 
INVEST* | 
 | 
Invitation 
Invite | 
INVT | 
 | 
| Invoice | 
INVC | 
 | 
Issue 
Issued | 
ISS | 
 | 
| Item | 
ITM | 
 | 
| Job | 
JOB | 
 | 
| Journal* | 
JRNL* | 
 | 
| Junior | 
JR | 
 | 
| Junior Science | 
JS | 
 | 
| Key | 
KEY | 
 | 
| Label | 
LBL | 
 | 
| Labor | 
LBR | 
 | 
| Laboratory | 
LAB | 
 | 
| Language | 
LNG | 
 | 
Last 
List | 
LST | 
 | 
| Late | 
LATE | 
 | 
| Latitude | 
LAT | 
 | 
| Layoff | 
LAYF | 
 | 
| Leave | 
LV | 
 | 
| Lecture | 
LCTR | 
 | 
| Ledger* | 
LED* | 
 | 
| Legal | 
LGL | 
 | 
| Lender | 
LNDR | 
 | 
| Length* | 
LEN* | 
 | 
| Letter | 
LTR | 
 | 
| Level | 
LVL | 
 | 
| Liaison | 
LISN | 
 | 
| Liberal Education | 
LBD | 
 | 
| Library | 
LIB | 
 | 
| License | 
LIC | 
 | 
| License Plate Number | 
LIC_PLTE_NBR | 
 | 
| Life | 
LIFE | 
 | 
| Limit* | 
LIM* | 
 | 
Line* 
Loan | 
LN* | 
 | 
Link 
Linked | 
LNK | 
 | 
| Liquid | 
LIQ | 
 | 
List 
Last | 
LST | 
 | 
| Literal | 
LTRL | 
 | 
| Load | 
LOAD | 
 | 
Loan 
Line* | 
LN | 
 | 
Locate 
Location* | 
LOC* | 
 | 
| Lock | 
LK | 
 | 
| Locker | 
LKR | 
 | 
| Log | 
LOG | 
 | 
| Log on | 
LOGON | 
 | 
Long 
Longest | 
LONG | 
 | 
| Long Term Care | 
LTC | 
 | 
| Long Term Disability | 
LTD | 
 | 
| Longitude | 
LON | 
 | 
| Lot | 
LOT | 
 | 
| Low | 
LOW | 
 | 
Mail 
Mailer 
Mailing | 
MAIL | 
 | 
| Maintenance* | 
MAINT* | 
 | 
| Major | 
MJR | 
 | 
| Make | 
MK | 
 | 
| Manager | 
MGR | 
 | 
| Map | 
MAP | 
 | 
| Marital | 
MRTL | 
 | 
| Message Agent Server | 
MAS | 
 | 
| Mask | 
MSK | 
 | 
| Master Academic Records System | 
MARS | 
 | 
Match 
Matching | 
MTCH | 
 | 
| Math | 
MTH | 
 | 
Matriculated 
Matriculation | 
MTRC | 
 | 
| Maximum* | 
MAX* | 
 | 
Medical 
Medicinal | 
MED | 
 | 
Meet 
Meeting | 
MT | 
 | 
| Member | 
MBR | 
 | 
| Membership | 
MSHP | 
 | 
Memo 
Memorandum | 
MMO | 
 | 
| Memorial | 
MEMR | 
 | 
| Merchandise | 
MERCHNDS | 
 | 
| Merchant | 
MERCH | 
 | 
| Merit | 
MERT | 
 | 
Message 
Messages* | 
MSG* | 
 | 
| Meter | 
MTR | 
 | 
| Method | 
METH | 
 | 
| Microfilm | 
MFILM | 
 | 
| Middle | 
MID | 
 | 
| Military | 
MIL | 
 | 
| Minimum* | 
MIN* | 
 | 
| Minor | 
MINR | 
 | 
| Minute | 
MNT 
MM | 
A duration of time expressed in minutes | 
| Miscellaneous | 
MISC | 
 | 
| Mode | 
MDE | 
 | 
Modification 
Modifier | 
MOD | 
 | 
Monetary 
Money | 
MONY | 
 | 
| Month* | 
MM* 
MN* | 
A calendar month in numeric form (e.g., 01=January) | 
| Month-to-Date* | 
MTD* | 
 | 
| More | 
MORE | 
 | 
| Mother | 
MOTH | 
 | 
| Move | 
MOVE | 
 | 
| Multiple | 
MULT | 
 | 
| Name | 
NM 
NME | 
Word(s) by which a person, place or thing is commonly known | 
| National | 
NATL | 
 | 
| National Association of College and University Business Officers | 
NACUBO | 
 | 
| National Student Loan Direct System | 
NSLDS | 
Commonly known as the “Perkins Loan” | 
| Navigation | 
NAV | 
 | 
| New | 
NEW | 
 | 
| Next | 
NXT | 
 | 
| Next of Kin | 
NOK | 
 | 
| No Charge | 
NC | 
 | 
| No Credit | 
NOCR | 
 | 
| No Print | 
NPRT | 
 | 
| Nominal | 
NOM | 
 | 
| Non | 
NON | 
 | 
| Non-Personal Services | 
NPS | 
 | 
| Not | 
NOT | 
 | 
| Not Applicable | 
NA | 
 | 
Note 
Notice 
Notification 
Notify | 
NOTE | 
 | 
Number* 
Numeric | 
NBR* | 
Numeric data which identifies a person, place, or thing | 
Object 
Objective | 
OBJ | 
 | 
| Occupation | 
OCP | 
 | 
| Occurs | 
OCC | 
 | 
Offer 
Offered | 
OFFR | 
 | 
| Office | 
OFFC | 
 | 
| Officer | 
OFCR | 
 | 
| Official | 
OFCL | 
 | 
| Old | 
OLD | 
 | 
| Online | 
ONLN | 
 | 
| Open | 
OPN | 
 | 
| Operator* | 
OPR* | 
 | 
Option 
Optional 
Options | 
OPT | 
 | 
| Order | 
ORDR | 
 | 
Organization 
Organize | 
ORG | 
 | 
| Orientation | 
ORNT | 
 | 
Origin 
Original 
Origination | 
ORIG | 
 | 
| Other | 
OTHR | 
 | 
| Out | 
OUT | 
 | 
| Over | 
OVR | 
 | 
| Overhead | 
OH | 
 | 
| Override | 
OVRD | 
 | 
| Overtime | 
OT | 
 | 
Own 
Owned | 
OWN | 
 | 
| Owner | 
OWNR | 
 | 
| Packaged | 
PACK | 
 | 
| Paid | 
PAID | 
 | 
| Paper | 
PPR | 
 | 
| Parameter* | 
PARM* | 
 | 
| Parent | 
PAR | 
 | 
Parity 
Priority | 
PRTY | 
 | 
| Park | 
PRK | 
 | 
Part 
Partial | 
PRT | 
 | 
| Part Time | 
PT | 
 | 
| Participation | 
PRTP | 
 | 
Pass 
Passed | 
PASS | 
 | 
| Past | 
PAST | 
 | 
| Patron | 
PTRN | 
 | 
Pay 
Payable 
Payment | 
PAY | 
 | 
| Payroll | 
PYRL | 
 | 
| Pedestrian | 
PED | 
 | 
| Pell (Pell Grant) | 
PEL | 
 | 
| Pending | 
PEND | 
 | 
| Pension | 
PENS | 
 | 
Percent* 
Percentage 
Percentile | 
PCT* | 
Part of a whole expressed in hundredths | 
| Period* | 
PD* | 
 | 
| Period-to-Date* | 
PTD* | 
 | 
| Perkins Loan | 
NSLDS | 
Common name for National Student Loan Direct System | 
| Permanent | 
PERM | 
 | 
| Permit | 
PRMT | 
 | 
| Person | 
PERS | 
 | 
Personal 
Personnel | 
PSNL | 
 | 
| Personal Identification | 
PIN | 
 | 
| Personnel Action Notification | 
PAN | 
 | 
| Phone | 
PHN | 
 | 
| Physics | 
PHYS | 
 | 
| Place | 
PLCE | 
 | 
| Plan | 
PLN | 
 | 
| Plate | 
PLTE | 
 | 
| Pledge | 
PLDG | 
 | 
| PM | 
PM | 
“Post Meridiem” (afternoon) | 
| Point | 
PNT | 
 | 
| Policy | 
PLCY | 
 | 
| Position* | 
POSN* | 
 | 
Post 
Posted | 
POST | 
 | 
| Postal | 
PSTL | 
 | 
| Potential | 
POTN | 
 | 
| Predicted | 
PRED | 
 | 
Preference 
Preferred | 
PREF | 
 | 
| Prefix | 
PRFX | 
 | 
| Premium | 
PREM | 
 | 
| Prerequisite | 
PREQ | 
 | 
| Prescribed | 
PSCR | 
 | 
| Presentation | 
PRST | 
 | 
| President | 
PRES | 
 | 
Previous 
Prior | 
PREV | 
 | 
| Price | 
PRC | 
 | 
| Price Level | 
PL | 
 | 
| Primary | 
PRIM | 
 | 
| Primary Key | 
PK | 
 | 
Principal 
Principle | 
PRIN | 
 | 
| Principal Investigator | 
PI | 
 | 
Print 
Printed | 
PRN | 
 | 
Prior 
Previous | 
PREV | 
 | 
Priority 
Parity | 
PRTY | 
 | 
Probation 
Problem | 
PROB | 
 | 
Procedure 
Process | 
PROC | 
 | 
Profession 
Professional | 
PRFS | 
 | 
| Proficiency | 
PRFC | 
 | 
| Profile* | 
PROF* | 
 | 
| Program | 
PROG | 
 | 
Project 
Projected | 
PROJ | 
 | 
| Promissory | 
PRMS | 
 | 
| Promotion | 
PROM | 
 | 
| Proposal | 
PRPS | 
 | 
| Prospect | 
PRSP | 
 | 
| Province | 
PRVN | 
 | 
| Purchase | 
PUR | 
 | 
| Purchase Order | 
PO | 
 | 
| Purge | 
PRG | 
 | 
| Purpose | 
PURP | 
 | 
Qualitative 
Quality | 
QAL | 
 | 
Quantitative 
Quantity* | 
QTY* | 
A number of things other than money | 
Quantity-to-Date 
Quarter-to-Date* | 
QTD* | 
 | 
| Quarter | 
QTR | 
 | 
| Question | 
QSTN | 
 | 
| Race | 
RACE | 
 | 
| Range | 
RNG | 
 | 
| Rank | 
RNK | 
Relative standing or position | 
| Rate* | 
RT* | 
Numeric value expressing amount per some unit of coverage | 
Read 
Reading | 
READ | 
 | 
Real 
Reallocation | 
REAL | 
 | 
| Reason* | 
RSN* | 
 | 
| Recall | 
RCL | 
 | 
| Receipt | 
RCPT | 
 | 
Receive 
Received* | 
RECV* | 
 | 
| Receiver | 
RCVR | 
 | 
| Recharge | 
RCHG | 
 | 
Recognition 
Recognize | 
RECG | 
 | 
| Recommend | 
RCMD | 
 | 
| Reconciliation* | 
RECON* | 
 | 
| Record* | 
REC* | 
 | 
Recreate 
Recreation | 
RECR | 
 | 
Recruit 
Recruiting | 
RCRT | 
 | 
Reduce 
Reduced 
Reduction* | 
RED* | 
 | 
Refer 
Reference* 
Referral 
Referred | 
REF* | 
 | 
| Refund | 
RFND | 
 | 
| Regional | 
RGNL | 
 | 
| Registrar | 
REGR | 
 | 
| Registration | 
REG | 
 | 
Reject 
Rejection | 
RJCT | 
 | 
Relate 
Relation 
Relationship | 
RLAT | 
 | 
| Release | 
RLSE | 
 | 
Religion 
Religious | 
RELG | 
 | 
| Remaining | 
RMNG | 
 | 
| Reminder | 
RMDR | 
 | 
| Renewal | 
RNWL | 
 | 
Repeat 
Repeatable 
Repeated | 
REPT | 
 | 
Replace 
Replaced | 
REPL | 
 | 
| Reply | 
RPLY | 
 | 
| Report* | 
RPT* | 
 | 
Request* 
Requested 
Require 
Required* 
Requisition* | 
REQ* | 
 | 
| Requirements* | 
RQMT* | 
 | 
| Research | 
RES | 
 | 
Reserve 
Reserved | 
RSRV | 
 | 
| Reserve Officers Training Corps | 
ROTC | 
 | 
Residence 
Residency 
Resident | 
RSDT | 
 | 
| Resign | 
RSGN | 
 | 
| Resource | 
RSRC | 
 | 
| Response | 
RESP | 
 | 
| Restart | 
RST | 
 | 
| Restock | 
RSTK | 
 | 
Restrict 
Restricted 
Restrictions | 
RSTR | 
 | 
| Result | 
RSLT | 
 | 
Retire* 
Retirement* | 
RET* | 
 | 
| Retroactive | 
RETR | 
 | 
| Return | 
RTN | 
 | 
| Revenue | 
REV | 
 | 
| Review | 
RVW | 
 | 
| Revision | 
REVS | 
 | 
| Revoke | 
REVK | 
 | 
| Roll | 
RL | 
 | 
| Roll up | 
RLUP | 
 | 
| Room | 
RM | 
 | 
| Route | 
ROUT | 
 | 
| Row | 
ROW | 
 | 
| RSVP | 
RSVP | 
French abbreviation meaning “please reply” | 
| Run | 
RUN | 
 | 
| Run Control | 
RUNCTL | 
 | 
| Salary* | 
SAL* | 
 | 
| Sale | 
SALE | 
 | 
| Salutation | 
SLTN | 
 | 
| Same | 
SM | 
 | 
| Save | 
SAVE | 
 | 
| Scale | 
SCAL | 
 | 
Schedule* 
Scheduled 
Scheduling | 
SCHED* | 
 | 
Scholar 
Scholarship | 
SCHLR | 
 | 
Scholastic 
School | 
SCHL | 
 | 
| Scholastic Aptitude Test | 
SAT | 
 | 
| Science | 
SCI | 
 | 
| Score | 
SCR | 
A number that expresses merit or performance | 
| Screen | 
SCRN | 
 | 
| Search | 
SRCH | 
 | 
| Second | 
SCND 
SS | 
Use “SCND” for field names relating to number two in a countable series 
Use “SS” for field names relating to a duration of time expressed in seconds | 
| Section | 
SCTN | 
 | 
Secure 
Security* | 
SEC* | 
 | 
| Segment | 
SEG | 
 | 
Select* 
Selection 
Selective | 
SEL* | 
 | 
| Semester | 
SEM | 
 | 
| Semi Finalist | 
SEMF | 
 | 
Senate 
Senator | 
SEN | 
 | 
| Send | 
SND | 
 | 
| Senior | 
SR | 
 | 
| Sent | 
SNT | 
 | 
| Separate | 
SEPR | 
 | 
| Sequence* | 
SEQ* | 
 | 
| Serial | 
SERL | 
 | 
| Service | 
SERV | 
 | 
| Session* | 
SESSN* | 
 | 
| Sex | 
SEX | 
 | 
| Sharing | 
SHR | 
 | 
| Sheet | 
SHET | 
 | 
| Shelter | 
SHLT | 
 | 
| Shift | 
SHFT | 
 | 
| Shipping | 
SHIP | 
 | 
| Short | 
SHRT | 
 | 
| Sign | 
SGN | 
 | 
| Simulated | 
SIM | 
 | 
| Site | 
SITE | 
 | 
| Size | 
SZ | 
 | 
| Skill | 
SKL | 
 | 
| Skip | 
SKP | 
 | 
Social 
Society | 
SOC | 
 | 
| Social Security Number | 
SSN | 
 | 
| Soft | 
SFT | 
 | 
| Solid | 
SLID | 
 | 
| Sophomore | 
SOPH | 
 | 
| Sort | 
SRT | 
 | 
| Source | 
SRC | 
 | 
Special 
Specialty | 
SPCL | 
 | 
Specific 
Specification | 
SPEC | 
 | 
Sponsor 
Sponsored | 
SPON | 
 | 
| Sports | 
SPRT | 
 | 
| Spouse | 
SPSE | 
 | 
| Square | 
SQ | 
 | 
| Stack | 
STCK | 
 | 
| Staff | 
STF | 
 | 
| Stage | 
STG | 
 | 
| Stamp | 
STMP | 
 | 
| Standard | 
STD | 
 | 
| Standard Deviation | 
STDV | 
 | 
Start 
Starting | 
STRT | 
 | 
| State | 
ST | 
 | 
| Statement | 
STMT | 
 | 
| Static | 
STC | 
 | 
| Statistics* | 
STAT* | 
 | 
| Status | 
STS | 
 | 
| Step | 
STP | 
 | 
| Stipend | 
STPD | 
 | 
| Stock | 
STK | 
 | 
| Stop | 
STOP | 
 | 
| Street | 
STR | 
 | 
| String | 
STRG | 
 | 
| Structure | 
STRC | 
 | 
| Student | 
STU | 
 | 
| Student Academic Records | 
SAR | 
 | 
| Student Credit Hour | 
SCH | 
 | 
| Study | 
STDY | 
 | 
| Subcampaign | 
SCMP | 
 | 
| Subject | 
SUBJ | 
 | 
| Subordinate | 
SUB | 
 | 
| Subsidiary | 
SUBS | 
 | 
| Suffix | 
SFX | 
 | 
Summation 
Summary* | 
SUM* | 
 | 
Supervisor* 
Support | 
SUP* | 
 | 
Supplement 
Supplemental* | 
SUPL* | 
 | 
| Survey | 
SRVY | 
 | 
| Suspense | 
SUSP 
SUSPN | 
 | 
| Switch | 
FLG 
SW | 
Data which functions as a flag or indicator. Used with only two possible states/conditions. Data should normally be “Y” or “N”. | 
| System | 
SYS | 
 | 
Table 
Tables | 
TBL | 
 | 
| Taken | 
TKN | 
 | 
| Tape | 
TAPE | 
 | 
| Target | 
TRGT | 
 | 
| Taught | 
TGHT | 
 | 
Tax 
Taxable | 
TX | 
 | 
| Tax ID Number | 
TIN | 
 | 
| Team | 
TEAM | 
 | 
| Temperature | 
TEMP | 
 | 
| Template* | 
TMPL* | 
 | 
| Temporary | 
TMP | 
 | 
| Tenure | 
TENR | 
 | 
| Term | 
TRM | 
 | 
| Terminal | 
TRML | 
 | 
| Terminate | 
TRMT | 
 | 
| Test | 
TST | 
 | 
| Text | 
TXT | 
Narrative informational data such as a message or error text | 
| Thermidor | 
THERM | 
13th Month | 
| TIAA | 
TIAA | 
 | 
| Ticket | 
TKT | 
 | 
| Time | 
TM | 
Hours and minutes. May include seconds, hundredths of seconds. | 
| Time keeping | 
TMKP | 
 | 
| Time-stamp | 
TS | 
A system generated Time-stamp | 
| Title | 
TITL | 
 | 
| Today | 
TDY | 
 | 
| Total* | 
TOT* | 
 | 
| Tour | 
TOUR | 
 | 
| Town | 
CTY | 
 | 
Track 
Tracking | 
TRK | 
 | 
| Traditional | 
TRAD | 
 | 
| Training* | 
TRN* | 
 | 
Transact 
Transaction* | 
TRANS* | 
 | 
| Transcript | 
TSCP | 
 | 
| Transfer* | 
XFER* | 
 | 
Translate 
Translation | 
XLT | 
Meaning “Crosswalk Table” | 
Transmit 
Transmittal | 
XMIT | 
 | 
| Travel | 
TRVL | 
 | 
| Tuition* | 
TUIT* | 
 | 
| Type | 
TYP | 
 | 
| Undergraduate | 
UGRD | 
 | 
| Unemployment | 
UNEMPL | 
 | 
| Unit | 
UNIT | 
 | 
| Unit of Measure* | 
UOM* | 
 | 
| Universal | 
UNVRSL | 
 | 
| University | 
UNIV | 
 | 
| Unpaid | 
UNPD | 
 | 
Unsecure 
Unsecured | 
UNSEC | 
 | 
| Up To | 
MAX | 
 | 
Update 
Updated | 
UPDT | 
 | 
| Upper | 
UPR | 
 | 
| US Department of Education | 
USDE | 
 | 
Use 
Used | 
USE | 
 | 
| User | 
USR | 
 | 
| Vacation* | 
VACN* | 
 | 
| Valedictorian | 
VLDC | 
 | 
Valid 
Validate 
Validation | 
VLD | 
 | 
| Value | 
VAL | 
 | 
| Variable | 
VAR | 
 | 
| Vehicle* | 
VEH* | 
 | 
| Vendor | 
VEND | 
 | 
| Verbal | 
VRBL | 
 | 
Verify 
Verified | 
VERF | 
 | 
| Veteran | 
VET | 
 | 
| Vice President | 
VP | 
 | 
| Violation | 
VIO | 
 | 
| Visa | 
VISA | 
 | 
| Visit | 
VST | 
 | 
| Voucher | 
VCHR | 
 | 
| W2 | 
W2 | 
 | 
| W4 | 
W4 | 
 | 
| W9 | 
W9 | 
 | 
| Waived | 
WVED | 
 | 
Week 
Work 
Worked 
Worker(s) | 
WK | 
 | 
| Width | 
WID | 
 | 
| With | 
W | 
Normally used as part of a compound word (i.e., Withdrawl abbreviated as “WDRL”). | 
| Withdrawal | 
WDRL | 
 | 
Withhold 
Withholding | 
WHLD | 
 | 
| Women | 
WMN | 
 | 
| Worksheet | 
WKST | 
 | 
Write 
Written | 
WRT | 
 | 
| Year* | 
YR* 
YY* | 
A calendar year, including century (e.g., 1997) | 
| Year-to-Date* | 
YTD* | 
 | 
| Zip | 
ZIP | 
 | 
| Zone | 
ZN |