The following standard word abbreviations should be used in naming records, fields, and SQRs:
| Word(s) | Abbreviation | Description |
| Abbreviate Abbreviation |
ABRV | |
| Academic | ACAD | |
| Accept Acceptance Accepted |
ACPT | |
| Access | ACCS | |
| Accident | ACDNT | |
| Accomplish Accomplishment Accomplishments |
ACMP | |
| Account* | ACCT* | |
| Accounting* | ACCTG* | |
| Accounts Payable Advanced Placement |
AP | |
| Accounts Receivable | AR | |
| Accredited | ACRD | |
| Accrual | ACRL | |
| Accumulated* | ACCUM* | |
| Accumulation Accumulative |
ACUM | |
| Achieve Achievement |
ACHV | |
| Acquisition* | ACQ* | |
| Act Active Activity American College Test |
ACT | |
| Action* | ACTN* | |
| Actual | ACTL | |
| Add Added |
ADD | |
| Additional* | ADDL* | |
| Address* | ADDR* | Narrative data which describes a person, place or thing’s location |
| Ad hoc | ADHC | |
| Adjudicate Adjudicated Adjudication |
ADJD | |
| Adjusted Gross Income | AGI | |
| Adjustment* | ADJ* | |
| Administered Administrated Administration |
ADM | |
| Admissible Admission |
ADMS | |
| Admittance Admitted |
ADMT | |
| Advanced Placement Accounts Payable |
AP | |
| Advice | ADVC | |
| Affiliation | AFFL | |
| After | AFT | |
| Age | AGE | |
| Agency | AGCY | |
| Agent | AGNT | |
| Aid | AID | |
| Alien | ALN | |
| All | ALL | |
| Allocate Allocation* |
ALLOC* | |
| Alpha | ALPH | |
| Alter Alternate |
ALT | |
| Alumni Alumnus |
ALMN | |
| AM | AM | “Ante Meridiem” (morning) |
| American College Test Act Active Activity |
ACT | |
| Amount* | AMT* | Monetary value(s) |
| Analysis | ANLS | |
| Annual* | ANNL* | |
| Anonymous | ANON | |
| Answer | ANS | |
| Apartment | APT | |
| Appeal Appealed |
APEL | |
| Applicant* | APP* | |
| Application* | APPL* | |
| Appointment | APPT | |
| Approval Approve |
APRV | |
| Area | AREA | |
| Array | ARAY | |
| Arrears | ARRS | |
| Ascending | ASC | |
| Assign Assigned Assignment |
ASGN | |
| Association | ASSC | |
| Assumption | ASMP | |
| Athlete Athletic |
ATHL | |
| Attach | ATCH | |
| Attempt | ATMPT | |
| Attend Attendance |
ATND | |
| Attention | ATTN | |
| Attribute | ATTR | |
| Audit Audited |
ADT | |
| Authority Authorize |
AUTH | |
| Auxiliary | AUX | |
| Availability Available |
AVL | |
| Average | AVG | The mean of two or more numbers |
| Average Cumulative Grade | ACG | |
| Award Awarded |
AWRD | |
| Balance* | BAL* | The net value (balance) of an account |
| Bank | BNK | |
| Bargain | BARG | |
| Base Basic |
BAS | |
| Batch | BTCH | |
| Before | BEF | |
| Begin Beginning |
BEGN | |
| Beginning of Term | BOT | |
| Benefits | BEN | |
| Bid | BID | |
| Bill Billing |
BILL | |
| Billing and Receivables System | BRS | |
| Birth | BRTH | |
| Board | BRD | |
| Break | BRK | |
| Budget Budgetable |
BUD | |
| Budget Balance Account | BBA | |
| Build Building |
BLD | |
| Business | BUS | |
| Business Unit* | BU* | |
| Buy Buyer |
BUY | |
| Calculate Calculated Calculation* |
CALC* | |
| Calendar* | CAL* | |
| Call | CALL | |
| Campaign | CMPN | |
| Campus | CMPS | |
| Cancel Canceled |
CAN | |
| Capacity | CAP | |
| Capitalization | CPLZ | |
| Card | CRD | |
| Career | CAR | |
| Carrier | CRIR | |
| Cartridge | CART | |
| Case | CSE | |
| Cash | CSH | |
| Catalog | CTLG | |
| Category* | CATG* | |
| Census | CENS | |
| Center | CTR | |
| Certificate Certification |
CERT | |
| Change Changed |
CHG | |
| Chapter | CHAP | |
| Charge | CRG | |
| Chartfield | CHARTF | |
| Check Checked |
CHK | |
| Citizen Citizenship |
CTZN | |
| City | CTY | |
| Class | CLAS | |
| Clear Cleared |
CLR | |
| CLEP | CLEP | |
| Close | CLO | |
| Club | CLB | |
| COBRA* | CBR* | |
| Code* | CD* | Data which represents encoded values (translate or code table) |
| Collect Collection |
CLCT | |
| College | COLG | |
| Column | CLMN | |
| Combination Combine |
COMB | |
| Command | CMD | |
| Comment | CMT | An explanatory, illustrative or critical note, remark or observation |
| Committee | CMMTTEE | |
| Company* | CO* | |
| Comparative* | COMPA* | |
| Competitor | CPTR | |
| Complete Completion Compliance |
CMPL | |
| Component | CMPT | When the meaning is “part”, use abbreviation “PRT”. |
| Composite Compensation |
COMP | |
| Conditional | COND | |
| Confidential | CNFD | |
| Confirm Confirmation* |
CONF* | |
| Constant | CNST CST |
Data which is unchanging or invariable |
| Contact | CTCT | |
| Continue Continuing Continuous |
CONT | |
| Contract Contractor |
CNTR | |
| Control* | CNTL* | |
| Conversation* | CONVR* | |
| Conversion* Convert* Converted |
CNV* | |
| Correspondence | CRSP | |
| Cost | COST | |
| Count Counter |
CNT | A number of people or things that have been “counted”, such as inventory cycle count |
| Country | CTRY | |
| County | CNTY | |
| Course* | CRSE* | |
| Coverage* | COVRG* | |
| Create | CRE | |
| Credential | CRDL | |
| Credit* | CR* CRDT |
Use “CR” for field names relating to financial data Use “CRDT” for field names relating to academic work |
| CREF | CREF | |
| Cross | CRS | |
| Cross List Cross Listed |
XLST | |
| Cross Reference | XREF | |
| Cumulative | CUM | |
| Currency* | CURR* | |
| Current* | CUR* | |
| Cursor | CRSR | |
| Custodian | CSTN | |
| Customer* | CUST* | |
| Daily | DLY | |
| Data | DATA | |
| Data Processing | DP | |
| Date* | DT* | A calendar day, month, and year (including century) |
| Date-Time Stamp | DTTM | |
| Day* | DD* DY* |
A day of the week (Sunday, Monday, etc.) |
| Dead Death Deceased |
DEAD | |
| Debit* | DR* | |
| Decimal | DEC | |
| Deduct Deduction* |
DED* | |
| Default* | DFLT* | |
| Deficit | DFCT | |
| Definition* | DEFN* | |
| Degree | DEG | |
| Delete | DEL | |
| Deliver Delivery |
DLVR | |
| Demo | DMO | |
| Dental | DNTL | |
| Department* | DEPT* | |
| Department of Motor Vehicles | DMV | |
| Dependency Dependent* Depends |
DEP* | |
| Deposit | DPST | |
| Depreciation* | DEPR* | |
| Description* | DESCR* DSC |
Narrative data which translates a code or number. When a suffix, use “_DSC” (see Standard Field Name Suffix table). |
| Design | DSGN | |
| Destination* | DEST* | |
| Detail* | DETL* | |
| Develop Development Deviation |
DEV | |
| Difference Differential |
DIFF | |
| Digit | DGT | |
| Direct Direction Directional |
DIR | |
| Disability Disabled |
DISA | |
| Disbursed Disbursement |
DSB | |
| Discount* | DISC* | |
| Displacement | DSPL | |
| Display | DISP | |
| Disposition | DSP | |
| Distribute Distribution* |
DIST* | |
| District | DSTR | |
| Division | DIV | |
| Division of Continuing Education | DCE | |
| Document | DOC | |
| Donor | DONR | |
| Down | DN | |
| Drive Driver |
DRV | |
| Drop | DRP | |
| Due | DUE | |
| Duplicate* Duplication |
DUP* | |
| Each | EA | |
| Early | ERLY | |
| Earn Earned Earnings* |
EARN* | |
| Earned Income Credit | EIC | |
| Educate Education |
EDU | |
| Effect Effective* |
EFF* | |
| Effective Date* | EFFDT* | |
| Effective Date Sequence* | EFFSEQ* | |
| Effort | EFRT | |
| Elect Elected Elective |
ELCT | |
| Electronic Data Interchange | EDI | |
| Electronic Funds Transfer | EFT | |
| Electronic Mail | EM | |
| Eligibility* Eligible |
ELIG* | |
| Emergency | EMRG | |
| Emphasis | EMPH | |
| Employee* | EE* EMPL |
|
| Employee ID* | EMPLID* | |
| Employer* | ER* | |
| Employment | EMPLMT | |
| Encumber Encumbrance |
ENCB | |
| End Ending |
END | |
| End of Term | EOT | |
| Endorse Endorsement |
ENDR | |
| Endorsement | ENDR | |
| Endow Endowment |
ENDW | |
| Engineer Engineering |
ENGN | |
| English | ENGL | |
| Enrichment | ENRCH | |
| Enrollment | ENRL | |
| Enter Entered Entry |
ENTR | |
| Entitle Entitlement |
ENTL | |
| Equal Equality Equivalence Equivalent |
EQ | |
| Equal Employment Opportunity Equal Opportunity |
EEO | |
| Equip | EQP | |
| Error | ERR | |
| Establishment | ESTB | |
| Ethnic | ETHN | |
| Evaluation Evaluator |
EVAL | |
| Event | EVNT | |
| Exam | EXM | |
| Exception | EXCP | |
| Exclude Exclusion |
EXCL | |
| Execute Execution |
EXEC | |
| Exempt Exemption |
EXMT | |
| Expect Expected |
EXPC | |
| Expected Family Contribution | EFC | |
| Expedite | XPDT | |
| Expense Export Express |
EXP | |
| Experimental | EXPM | |
| Expiration Expire |
EXPR | |
| Export Expense |
EXP | |
| Extend Extended Extension |
EXT | |
| External | EXTR | |
| Facility | FCLT | |
| Faculty | FAC | |
| Family | FMLY | |
| Family Eduaction Rights and Privacy Act | FERPA | |
| Fast | FST | |
| Father | FATH | |
| Federal | FED | |
| Federal Labor and Security Act | FLSA | |
| Fee | FEE | |
| Feet Full Time |
FT | |
| FICA | FICA | |
| Field Fields |
FLD | |
| File | FILE | |
| Final | FNL | |
| Financial* | FIN* | |
| Financial Aid | FA | |
| Fine | FINE | |
| First | FRST | |
| Fiscal | FISC | |
| Fiscal Year | FY | |
| Fiscal Year to Date | FYTD | |
| Fix Fixed |
FIX | |
| Flag | FLG SW |
Data which functions as a flag or indicator. Used with only two possible states/conditions. Data should normally be “Y” or “N”. |
| Flexible Spending Account | FSA | |
| Floor | FLR | |
| For | FOR | |
| Foreign | FGN | |
| Foreign Key | FK | |
| Form | FRM | |
| Format | FMT | |
| Former | FORMR | |
| Free | FREE | |
| Free Application for Federal Student Aid | FAFSA | |
| Free on Board | FOB | |
| Freeze Frozen |
FRZ | |
| Frequency* | FREQ* | |
| Fresh Freshman |
FRSH | |
| From | FR | |
| Fulfill Fulfilled |
FULF | |
| Full Time | FT | |
| Full Time Equivalent | FTE | |
| Function Functional |
FCN | |
| Fund Funding |
FUND | |
| Future | FUT | |
| Garnishment* | GARN* | |
| General | GENL | |
| General Education Degree | GED | |
| General Ledger | GL | |
| Geographic Geography |
GEOG | |
| Gift | GFT | |
| Global | GLBL | |
| Government | GOVT | |
| Grade | GDE GRD |
A value assigned to reflect performance or position on a scale |
| Grade Point Average | GPA | |
| Graduate | GRAD | |
| Grant Granted |
GRNT | |
| Gross | GROS | |
| Group | GRP | |
| Guarantee | GUAR | |
| Guaranteed Student Loan | GSL | |
| Guest | GST | |
| Handicap Handicapped |
HAND | |
| Head | HEAD | |
| Header* | HDR* | |
| Health | HLTH | |
| Held Hold |
HLD | |
| Help | HLP | |
| Hierarchy | HIER | |
| High | H | Normally used in conjunction with another word (i.e., High School abbreviated as “HS”). |
| High School | HS | |
| High School Services | HSS | |
| Higher Education | HED | |
| Highway | HWAY | |
| Hire | HIRE | |
| History | HST | |
| Home | HM | |
| Honor | HONR | |
| Honor Society | HSC | |
| Hospital | HOSP | |
| Hour | HH | A duration of time expressed in hours |
| Hourly | HRLY | |
| Hours* | HRS* | |
| House Housing |
HSE | |
| How | HOW | |
| Human Resources | HR | |
| Human Resource System | HRS | |
| Identification Identifier* Indicator |
ID* | Alphanumeric data which identifies a person, place, or thing |
| Image | IMG | |
| Immune Immunization |
IMUN | |
| Impact | IMPC | |
| Implementation | IMPL | |
| Import | IMP | |
| Import/Export | IMPEXP | |
| Inch | IN | |
| Include | INCL | |
| Income | INCM | |
| Increase Increment |
INCR | |
| Index | INDX | |
| Indicator | ID IND |
|
| Individual | INDV | |
| Individual Student Information Report | ISIR | |
| Information | INFO | |
| Initial Initialize |
INIT | |
| Injury* | INJ* | |
| Inoculation | INOC | |
| Input | INPT | |
| Inquiry | INQ | |
| Insert | ISRT | |
| Institution | INST | |
| Instruction Instructional Instructor |
ISTR | |
| Instructional Need Analysis System | INAS | |
| Insurance | INS | |
| Inter-Unit* | IU* | |
| Interest | INT | |
| Interface* | INTFC* | |
| Internal | INTR | |
| International | INTL | |
| Interval | INVL | |
| Interview Interviewer |
INTV | |
| Invent | INVN | |
| Inventory | INV | |
| Investment* | INVEST* | |
| Invitation Invite |
INVT | |
| Invoice | INVC | |
| Issue Issued |
ISS | |
| Item | ITM | |
| Job | JOB | |
| Journal* | JRNL* | |
| Junior | JR | |
| Junior Science | JS | |
| Key | KEY | |
| Label | LBL | |
| Labor | LBR | |
| Laboratory | LAB | |
| Language | LNG | |
| Last List |
LST | |
| Late | LATE | |
| Latitude | LAT | |
| Layoff | LAYF | |
| Leave | LV | |
| Lecture | LCTR | |
| Ledger* | LED* | |
| Legal | LGL | |
| Lender | LNDR | |
| Length* | LEN* | |
| Letter | LTR | |
| Level | LVL | |
| Liaison | LISN | |
| Liberal Education | LBD | |
| Library | LIB | |
| License | LIC | |
| License Plate Number | LIC_PLTE_NBR | |
| Life | LIFE | |
| Limit* | LIM* | |
| Line* Loan |
LN* | |
| Link Linked |
LNK | |
| Liquid | LIQ | |
| List Last |
LST | |
| Literal | LTRL | |
| Load | LOAD | |
| Loan Line* |
LN | |
| Locate Location* |
LOC* | |
| Lock | LK | |
| Locker | LKR | |
| Log | LOG | |
| Log on | LOGON | |
| Long Longest |
LONG | |
| Long Term Care | LTC | |
| Long Term Disability | LTD | |
| Longitude | LON | |
| Lot | LOT | |
| Low | LOW | |
| Mail Mailer Mailing |
||
| Maintenance* | MAINT* | |
| Major | MJR | |
| Make | MK | |
| Manager | MGR | |
| Map | MAP | |
| Marital | MRTL | |
| Message Agent Server | MAS | |
| Mask | MSK | |
| Master Academic Records System | MARS | |
| Match Matching |
MTCH | |
| Math | MTH | |
| Matriculated Matriculation |
MTRC | |
| Maximum* | MAX* | |
| Medical Medicinal |
MED | |
| Meet Meeting |
MT | |
| Member | MBR | |
| Membership | MSHP | |
| Memo Memorandum |
MMO | |
| Memorial | MEMR | |
| Merchandise | MERCHNDS | |
| Merchant | MERCH | |
| Merit | MERT | |
| Message Messages* |
MSG* | |
| Meter | MTR | |
| Method | METH | |
| Microfilm | MFILM | |
| Middle | MID | |
| Military | MIL | |
| Minimum* | MIN* | |
| Minor | MINR | |
| Minute | MNT MM |
A duration of time expressed in minutes |
| Miscellaneous | MISC | |
| Mode | MDE | |
| Modification Modifier |
MOD | |
| Monetary Money |
MONY | |
| Month* | MM* MN* |
A calendar month in numeric form (e.g., 01=January) |
| Month-to-Date* | MTD* | |
| More | MORE | |
| Mother | MOTH | |
| Move | MOVE | |
| Multiple | MULT | |
| Name | NM NME |
Word(s) by which a person, place or thing is commonly known |
| National | NATL | |
| National Association of College and University Business Officers | NACUBO | |
| National Student Loan Direct System | NSLDS | Commonly known as the “Perkins Loan” |
| Navigation | NAV | |
| New | NEW | |
| Next | NXT | |
| Next of Kin | NOK | |
| No Charge | NC | |
| No Credit | NOCR | |
| No Print | NPRT | |
| Nominal | NOM | |
| Non | NON | |
| Non-Personal Services | NPS | |
| Not | NOT | |
| Not Applicable | NA | |
| Note Notice Notification Notify |
NOTE | |
| Number* Numeric |
NBR* | Numeric data which identifies a person, place, or thing |
| Object Objective |
OBJ | |
| Occupation | OCP | |
| Occurs | OCC | |
| Offer Offered |
OFFR | |
| Office | OFFC | |
| Officer | OFCR | |
| Official | OFCL | |
| Old | OLD | |
| Online | ONLN | |
| Open | OPN | |
| Operator* | OPR* | |
| Option Optional Options |
OPT | |
| Order | ORDR | |
| Organization Organize |
ORG | |
| Orientation | ORNT | |
| Origin Original Origination |
ORIG | |
| Other | OTHR | |
| Out | OUT | |
| Over | OVR | |
| Overhead | OH | |
| Override | OVRD | |
| Overtime | OT | |
| Own Owned |
OWN | |
| Owner | OWNR | |
| Packaged | PACK | |
| Paid | PAID | |
| Paper | PPR | |
| Parameter* | PARM* | |
| Parent | PAR | |
| Parity Priority |
PRTY | |
| Park | PRK | |
| Part Partial |
PRT | |
| Part Time | PT | |
| Participation | PRTP | |
| Pass Passed |
PASS | |
| Past | PAST | |
| Patron | PTRN | |
| Pay Payable Payment |
PAY | |
| Payroll | PYRL | |
| Pedestrian | PED | |
| Pell (Pell Grant) | PEL | |
| Pending | PEND | |
| Pension | PENS | |
| Percent* Percentage Percentile |
PCT* | Part of a whole expressed in hundredths |
| Period* | PD* | |
| Period-to-Date* | PTD* | |
| Perkins Loan | NSLDS | Common name for National Student Loan Direct System |
| Permanent | PERM | |
| Permit | PRMT | |
| Person | PERS | |
| Personal Personnel |
PSNL | |
| Personal Identification | PIN | |
| Personnel Action Notification | PAN | |
| Phone | PHN | |
| Physics | PHYS | |
| Place | PLCE | |
| Plan | PLN | |
| Plate | PLTE | |
| Pledge | PLDG | |
| PM | PM | “Post Meridiem” (afternoon) |
| Point | PNT | |
| Policy | PLCY | |
| Position* | POSN* | |
| Post Posted |
POST | |
| Postal | PSTL | |
| Potential | POTN | |
| Predicted | PRED | |
| Preference Preferred |
PREF | |
| Prefix | PRFX | |
| Premium | PREM | |
| Prerequisite | PREQ | |
| Prescribed | PSCR | |
| Presentation | PRST | |
| President | PRES | |
| Previous Prior |
PREV | |
| Price | PRC | |
| Price Level | PL | |
| Primary | PRIM | |
| Primary Key | PK | |
| Principal Principle |
PRIN | |
| Principal Investigator | PI | |
| Print Printed |
PRN | |
| Prior Previous |
PREV | |
| Priority Parity |
PRTY | |
| Probation Problem |
PROB | |
| Procedure Process |
PROC | |
| Profession Professional |
PRFS | |
| Proficiency | PRFC | |
| Profile* | PROF* | |
| Program | PROG | |
| Project Projected |
PROJ | |
| Promissory | PRMS | |
| Promotion | PROM | |
| Proposal | PRPS | |
| Prospect | PRSP | |
| Province | PRVN | |
| Purchase | PUR | |
| Purchase Order | PO | |
| Purge | PRG | |
| Purpose | PURP | |
| Qualitative Quality |
QAL | |
| Quantitative Quantity* |
QTY* | A number of things other than money |
| Quantity-to-Date Quarter-to-Date* |
QTD* | |
| Quarter | QTR | |
| Question | QSTN | |
| Race | RACE | |
| Range | RNG | |
| Rank | RNK | Relative standing or position |
| Rate* | RT* | Numeric value expressing amount per some unit of coverage |
| Read Reading |
READ | |
| Real Reallocation |
REAL | |
| Reason* | RSN* | |
| Recall | RCL | |
| Receipt | RCPT | |
| Receive Received* |
RECV* | |
| Receiver | RCVR | |
| Recharge | RCHG | |
| Recognition Recognize |
RECG | |
| Recommend | RCMD | |
| Reconciliation* | RECON* | |
| Record* | REC* | |
| Recreate Recreation |
RECR | |
| Recruit Recruiting |
RCRT | |
| Reduce Reduced Reduction* |
RED* | |
| Refer Reference* Referral Referred |
REF* | |
| Refund | RFND | |
| Regional | RGNL | |
| Registrar | REGR | |
| Registration | REG | |
| Reject Rejection |
RJCT | |
| Relate Relation Relationship |
RLAT | |
| Release | RLSE | |
| Religion Religious |
RELG | |
| Remaining | RMNG | |
| Reminder | RMDR | |
| Renewal | RNWL | |
| Repeat Repeatable Repeated |
REPT | |
| Replace Replaced |
REPL | |
| Reply | RPLY | |
| Report* | RPT* | |
| Request* Requested Require Required* Requisition* |
REQ* | |
| Requirements* | RQMT* | |
| Research | RES | |
| Reserve Reserved |
RSRV | |
| Reserve Officers Training Corps | ROTC | |
| Residence Residency Resident |
RSDT | |
| Resign | RSGN | |
| Resource | RSRC | |
| Response | RESP | |
| Restart | RST | |
| Restock | RSTK | |
| Restrict Restricted Restrictions |
RSTR | |
| Result | RSLT | |
| Retire* Retirement* |
RET* | |
| Retroactive | RETR | |
| Return | RTN | |
| Revenue | REV | |
| Review | RVW | |
| Revision | REVS | |
| Revoke | REVK | |
| Roll | RL | |
| Roll up | RLUP | |
| Room | RM | |
| Route | ROUT | |
| Row | ROW | |
| RSVP | RSVP | French abbreviation meaning “please reply” |
| Run | RUN | |
| Run Control | RUNCTL | |
| Salary* | SAL* | |
| Sale | SALE | |
| Salutation | SLTN | |
| Same | SM | |
| Save | SAVE | |
| Scale | SCAL | |
| Schedule* Scheduled Scheduling |
SCHED* | |
| Scholar Scholarship |
SCHLR | |
| Scholastic School |
SCHL | |
| Scholastic Aptitude Test | SAT | |
| Science | SCI | |
| Score | SCR | A number that expresses merit or performance |
| Screen | SCRN | |
| Search | SRCH | |
| Second | SCND SS |
Use “SCND” for field names relating to number two in a countable series Use “SS” for field names relating to a duration of time expressed in seconds |
| Section | SCTN | |
| Secure Security* |
SEC* | |
| Segment | SEG | |
| Select* Selection Selective |
SEL* | |
| Semester | SEM | |
| Semi Finalist | SEMF | |
| Senate Senator |
SEN | |
| Send | SND | |
| Senior | SR | |
| Sent | SNT | |
| Separate | SEPR | |
| Sequence* | SEQ* | |
| Serial | SERL | |
| Service | SERV | |
| Session* | SESSN* | |
| Sex | SEX | |
| Sharing | SHR | |
| Sheet | SHET | |
| Shelter | SHLT | |
| Shift | SHFT | |
| Shipping | SHIP | |
| Short | SHRT | |
| Sign | SGN | |
| Simulated | SIM | |
| Site | SITE | |
| Size | SZ | |
| Skill | SKL | |
| Skip | SKP | |
| Social Society |
SOC | |
| Social Security Number | SSN | |
| Soft | SFT | |
| Solid | SLID | |
| Sophomore | SOPH | |
| Sort | SRT | |
| Source | SRC | |
| Special Specialty |
SPCL | |
| Specific Specification |
SPEC | |
| Sponsor Sponsored |
SPON | |
| Sports | SPRT | |
| Spouse | SPSE | |
| Square | SQ | |
| Stack | STCK | |
| Staff | STF | |
| Stage | STG | |
| Stamp | STMP | |
| Standard | STD | |
| Standard Deviation | STDV | |
| Start Starting |
STRT | |
| State | ST | |
| Statement | STMT | |
| Static | STC | |
| Statistics* | STAT* | |
| Status | STS | |
| Step | STP | |
| Stipend | STPD | |
| Stock | STK | |
| Stop | STOP | |
| Street | STR | |
| String | STRG | |
| Structure | STRC | |
| Student | STU | |
| Student Academic Records | SAR | |
| Student Credit Hour | SCH | |
| Study | STDY | |
| Subcampaign | SCMP | |
| Subject | SUBJ | |
| Subordinate | SUB | |
| Subsidiary | SUBS | |
| Suffix | SFX | |
| Summation Summary* |
SUM* | |
| Supervisor* Support |
SUP* | |
| Supplement Supplemental* |
SUPL* | |
| Survey | SRVY | |
| Suspense | SUSP SUSPN |
|
| Switch | FLG SW |
Data which functions as a flag or indicator. Used with only two possible states/conditions. Data should normally be “Y” or “N”. |
| System | SYS | |
| Table Tables |
TBL | |
| Taken | TKN | |
| Tape | TAPE | |
| Target | TRGT | |
| Taught | TGHT | |
| Tax Taxable |
TX | |
| Tax ID Number | TIN | |
| Team | TEAM | |
| Temperature | TEMP | |
| Template* | TMPL* | |
| Temporary | TMP | |
| Tenure | TENR | |
| Term | TRM | |
| Terminal | TRML | |
| Terminate | TRMT | |
| Test | TST | |
| Text | TXT | Narrative informational data such as a message or error text |
| Thermidor | THERM | 13th Month |
| TIAA | TIAA | |
| Ticket | TKT | |
| Time | TM | Hours and minutes. May include seconds, hundredths of seconds. |
| Time keeping | TMKP | |
| Time-stamp | TS | A system generated Time-stamp |
| Title | TITL | |
| Today | TDY | |
| Total* | TOT* | |
| Tour | TOUR | |
| Town | CTY | |
| Track Tracking |
TRK | |
| Traditional | TRAD | |
| Training* | TRN* | |
| Transact Transaction* |
TRANS* | |
| Transcript | TSCP | |
| Transfer* | XFER* | |
| Translate Translation |
XLT | Meaning “Crosswalk Table” |
| Transmit Transmittal |
XMIT | |
| Travel | TRVL | |
| Tuition* | TUIT* | |
| Type | TYP | |
| Undergraduate | UGRD | |
| Unemployment | UNEMPL | |
| Unit | UNIT | |
| Unit of Measure* | UOM* | |
| Universal | UNVRSL | |
| University | UNIV | |
| Unpaid | UNPD | |
| Unsecure Unsecured |
UNSEC | |
| Up To | MAX | |
| Update Updated |
UPDT | |
| Upper | UPR | |
| US Department of Education | USDE | |
| Use Used |
USE | |
| User | USR | |
| Vacation* | VACN* | |
| Valedictorian | VLDC | |
| Valid Validate Validation |
VLD | |
| Value | VAL | |
| Variable | VAR | |
| Vehicle* | VEH* | |
| Vendor | VEND | |
| Verbal | VRBL | |
| Verify Verified |
VERF | |
| Veteran | VET | |
| Vice President | VP | |
| Violation | VIO | |
| Visa | VISA | |
| Visit | VST | |
| Voucher | VCHR | |
| W2 | W2 | |
| W4 | W4 | |
| W9 | W9 | |
| Waived | WVED | |
| Week Work Worked Worker(s) |
WK | |
| Width | WID | |
| With | W | Normally used as part of a compound word (i.e., Withdrawl abbreviated as “WDRL”). |
| Withdrawal | WDRL | |
| Withhold Withholding |
WHLD | |
| Women | WMN | |
| Worksheet | WKST | |
| Write Written |
WRT | |
| Year* | YR* YY* |
A calendar year, including century (e.g., 1997) |
| Year-to-Date* | YTD* | |
| Zip | ZIP | |
| Zone | ZN |